Administrative Assistant
Hammond, IN Hammond, IN $17 - $18 an hour $17 - $18 an hour 17 hours ago 17 hours ago 17 hours ago Overview of Administrative Assistant The Office of Institutional Advancement at Purdue University Northwest is seeking an Administrative Assistant to join their team.
The Administrative Assistant will support the Executive Assistant/Project Manager of Institutional Advancement along with the Alumni Engagement, Strategic Events, Development, Marketing and Communications and Career Services Offices by handling administrative tasks, including, but not limited to managing purchasing card operations, paying invoices, generating reports, and placing orders via our Ariba system.
Our Office of Institutional Advancement serves PNW students, alumni, faculty, staff and the community through philanthropic investment, student scholarships and marketing to demonstrate Purdue Northwest pride and loyalty.
This position has some flexibility to work in a hybrid work environment once fully trained.
Work Schedule:
Monday - Friday from 8:
30am-4:
30pm Pay:
$17.
00 - $18.
00/hour Duties and Responsibilities of Administrative Assistant Prepares, process, track and reconcile Purchasing Cards, payment of invoices including W-9's and Payee Certs Places purchase orders in the Ariba procurement system Serves as the department receptionist, managing the day-to-day office functions within the Office of Institutional Advancement, logging and scanning checks, answering phones, taking messages, routing calls, greeting visitors, coordinate delivery of packages for all offices, tracking office supply needs, managing supply inventory, and organizing storage areas, order catering for meetings.
Update donor database, prepare reports, and provide support for all Institutional Advancement events.
Benefits of Administrative Assistant Full benefits - Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more Ten paid vacation days first year of employment Ten paid holidays University paid and matching contribution to retirement University contribution to Health Savings Account - Plus, a chance to earn more through participating in University Wellness Initiatives Employee Wellness Programs Paid Parental Leave Tuition remission for you, your spouse and dependent children at any Purdue campus For more information on our excellent benefit package, please visit:
https:
//www.
pnw.
edu/human-resources/benefits/ Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community.
We offer two campuses serving approximately 8,800 undergraduate and graduate students.
At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago's skyscrapers and Lake Michigan's sandy shores.
You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.
Education of Administrative Assistant High School Diploma or GED Experience of Administrative Assistant Two years' experience in administrative support.
Experience in higher learning environment preferred.
Core Competencies of Administrative Assistant Ability to use good judgment Strong verbal and written communication skills Ability to take initiative and work with minimal supervision Ability to maintain confidentiality Attention to detail Must have knowledge of MS Word creating correspondence, formatting; MS Excel creating spreadsheets, basic formulas; MS Outlook.
Must have ability to multi-task and work in fast-paced environment Strong organizational skills Ability to navigate databases Work effectively with diverse groups of individuals Ability to provide excellent service to internal and external customers Ability to interpret and communicate university policies and procedures Ability to adapt well to changes and willingness to learn new things Conduct oneself in a professional manner Additional Information Professional references will be verified prior to any offer of employment.
Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce.
All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.
FLSA Status Non-Exempt.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Assistant will support the Executive Assistant/Project Manager of Institutional Advancement along with the Alumni Engagement, Strategic Events, Development, Marketing and Communications and Career Services Offices by handling administrative tasks, including, but not limited to managing purchasing card operations, paying invoices, generating reports, and placing orders via our Ariba system.
Our Office of Institutional Advancement serves PNW students, alumni, faculty, staff and the community through philanthropic investment, student scholarships and marketing to demonstrate Purdue Northwest pride and loyalty.
This position has some flexibility to work in a hybrid work environment once fully trained.
Work Schedule:
Monday - Friday from 8:
30am-4:
30pm Pay:
$17.
00 - $18.
00/hour Duties and Responsibilities of Administrative Assistant Prepares, process, track and reconcile Purchasing Cards, payment of invoices including W-9's and Payee Certs Places purchase orders in the Ariba procurement system Serves as the department receptionist, managing the day-to-day office functions within the Office of Institutional Advancement, logging and scanning checks, answering phones, taking messages, routing calls, greeting visitors, coordinate delivery of packages for all offices, tracking office supply needs, managing supply inventory, and organizing storage areas, order catering for meetings.
Update donor database, prepare reports, and provide support for all Institutional Advancement events.
Benefits of Administrative Assistant Full benefits - Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more Ten paid vacation days first year of employment Ten paid holidays University paid and matching contribution to retirement University contribution to Health Savings Account - Plus, a chance to earn more through participating in University Wellness Initiatives Employee Wellness Programs Paid Parental Leave Tuition remission for you, your spouse and dependent children at any Purdue campus For more information on our excellent benefit package, please visit:
https:
//www.
pnw.
edu/human-resources/benefits/ Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community.
We offer two campuses serving approximately 8,800 undergraduate and graduate students.
At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago's skyscrapers and Lake Michigan's sandy shores.
You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.
Education of Administrative Assistant High School Diploma or GED Experience of Administrative Assistant Two years' experience in administrative support.
Experience in higher learning environment preferred.
Core Competencies of Administrative Assistant Ability to use good judgment Strong verbal and written communication skills Ability to take initiative and work with minimal supervision Ability to maintain confidentiality Attention to detail Must have knowledge of MS Word creating correspondence, formatting; MS Excel creating spreadsheets, basic formulas; MS Outlook.
Must have ability to multi-task and work in fast-paced environment Strong organizational skills Ability to navigate databases Work effectively with diverse groups of individuals Ability to provide excellent service to internal and external customers Ability to interpret and communicate university policies and procedures Ability to adapt well to changes and willingness to learn new things Conduct oneself in a professional manner Additional Information Professional references will be verified prior to any offer of employment.
Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce.
All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.
FLSA Status Non-Exempt.
Estimated Salary: $20 to $28 per hour based on qualifications.
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